Accounts Payable Administrator
Schwan’s Company, a U.S. affiliate of the global lifestyle brand CJ CheilJedang Corporation, is a leader in manufacturing and marketing quality foods enjoyed nationwide. We have beloved brands like Red Baron®, Tony’s®, Big Daddy’s®, Villa Prima™ and Freschetta® pizzas; bibigo®, Pagoda® Asian-style snacks and we can’t forget Mrs. Smith’s® and Edwards® pies! We bring families and communities together through great food. Join our team and see the opportunities are real, and the sky is the limit; this isn’t just a job, it’s a seat at the table!
We are hiring an Accounts Payable Administrator at our office in Marshall, MN! This role supports accounting operations by maintaining accurate financial records, reconciling discrepancies, and ensuring data integrity across systems. Responsibilities also include implementing process improvements, managing payments and check runs, and resolving issues related to vendor payments and returned checks.
- Independently keeps records and reports and responds to requests for information based on substantial knowledge of accounting procedures/coding.
- Implements minor procedural and transactional changes in the fiscal system so data are available for other financial employees to use as needed.
- Reviews and reconciles account discrepancies in a timely basis.
- Prepares and maintains budget, inventory, procurement, personnel, and other record systems so data integrity is maintained according to policy and procedure.
- Develops, recommends, and improves work procedures and forms by applying knowledge of accounting procedures and policies.
- Recommends procedural revisions in response to new systems, policies, or identified needs to improve efficiency and effectiveness.
- Schedules and submits check runs daily and/or weekly
- Performs daily audit of invoices over $25,000 before checks are released
- Process ACHs, wires, and bank drafts as needed
- Record returned checks and work with AP Processor to rectify the problem
- Review checks that are issued incorrectly for wrong vendor, amount, address, duplicate payment, etc. and take appropriate adjustments.
- Education: High School diploma or equivalent.
- Years of Related Experience: Typically less than 3 years of related experience
- Knowledge, Skills, & Abilities: Basic to intermediate PC skills including Microsoft Word, Excel, etc. Intermediate skills in the operation of a 10-key. Basic to intermediate ability in the accessing, entry of information into and retrieval of data from electronic databases such as SYSM, Lawson and SAP. The ability to perform math functions such as addition, subtraction, multiplication and division. The ability to read and comprehend written instructions. Intermediate ability to effectively communicate both in writing and verbally. Understanding of the General Accepted Accounting Principles.
Compensation & Benefits
The base compensation range for this position is $20-23/hour. The pay range represents the numerous factors considered in the hiring decisions including, but not limited to education, skills, work experience, certifications, geography etc. As such, starting pay for the successful candidate(s) could fall anywhere within the stated range.
Beyond base salary, we offer a competitive Total Rewards package focusing on your overall well-being. We are proud to offer a strong foundation of health benefits, retirement and financial wellbeing, time off programs, wellbeing support programs.
The employing subsidiaries of Schwan's Company are Equal Employment Opportunity Employers. All qualified applicants will receive consideration for employment without regard to disability, age, race, color, religion, gender, vet status, national origin, or other protected class.
